Terms & Conditions
General Terms and Conditions 2024
§ 1 Rental:
Sapo motoring LTD offers its own and third-party vehicles for offers rental vehicles for events such as Trackdays, tourist rides, events, etc.
2. The vehicles are inspected by Sapo motoring LTD and are handed over to the renter in a fully operational and traffic-safe condition. After expiry of the rental period, the vehicle must be returned immediately to Sapo motoring LTD (see item 4.). Sapo motoring LTD will check the vehicles following the return. If they are not returned fully fuelled (petrol with 98 octane the least), the organizer will charge € 5.00 per litre of missing fuel to the renter. In the case of heavy contamination of the vehicle (in particular of the interior), the renter has to pay the cleaning costs quoted to the renter by Sapo motoring LTD. Sapo motoring LTD accepts no liability for objects left in the vehicle!
3. The vehicles must always be returned to Sapo motoring LTD by 20:00 at the latest (subject to any other explicit agreement). In the case of a delayed return Sapo motoring LTD will charge the renter a separate fee of 15% of the booked service.
4. The vehicles are intended for use on any road determined in advance by Sapo motoring LTD. The vehicles are to be used appropriately and responsibly. Costs for petrol and road or toll charges are payable by the renter. The renter will comply with all legal provisions in connection with the rental and in particular the provisions of the Road Traffic Regulations. The renter is required to pay any fines, penalties or similar which are connected with their use of the vehicle.
5. Rental of the hired vehicle to third parties is not permitted. Only the renter and/or specified persons designated in the contract are entitled to drive. Sapo motoring LTD reserves the right to offer the renter an alternative vehicle at their own discretion (eg in case of appropriate weather conditions, driver’s skills, vehicle availability etc.); The renter is to be informed immediately about a change of vehicle. A possible positive difference between the booked vehicle price and the price of the vehicle actually used will be reimbursed to the renter. A change of vehicle by Sapo motoring LTD entitles the renter to terminate the contract. Costs incurred by the renter up to this point in time will not be reimbursed by Sapo motoring LTD.
6. During the rental period the renter has to check the vehicle displays, in particular the engine, oil and water temperature(s). As soon as the renter notices any malfunction during the use of the vehicle, this must be reported immediately to Sapo motoring LTD . Any suspicion of a problem is also to be reported immediately to Sapo motoring LTD, as continuation can significantly damage the vehicle. The renter undertakes to pay any resulting costs due to an over-rev of the motor, by improper gear changes (or similar) that requires the checking of the technical condition of the engine.
7. The vehicle is to be used appropriately. Sapo motoring LTD reserves the right to ban the renter or to prohibit the further use of the vehicle in cases of improper use (such as drifting, burn-outs, etc.) and in cases of repeated or grossly improper use. Reimbursement of costs for the use of the vehicle does not take place in such cases. The renter must pay any costs for damage and/or above-average wear and tear of the vehicle (especially tires and brakes) resulting from improper use.
8. On agreed kilometer packages, no reimbursement or credit for unused kilometers within the stipulated timeframe will take place. The only exceptions are cases of early closure of the racetrack / event due to third party fault or force majeure where there was no time possibility to use the entirety of the booked service. In this case the non-driven kilometers are credited in the form of a voucher or can be reimbursed at 50% of the monetary value.times.
9. Only persons who have a valid driving license for the vehicle class of the car used at the event may participate. Participants agree to always behave considerately towards other participants. Participants who take part in an event with their own car must be able to prove at least one statutory third party liability insurance and the car must comply with the German road traffic regulations (with exceptions for certain events). When participating in the event with a car not owned by the participant, a declaration of consent from the owner, regarding the use of the car at the event, must be able to be provided. Admission of the vehicle to the event is at the discretion of the organizer, its legal representatives and agents on an individual, case by case basis.
10. It is required that safety belts of the vehicle are used during the event and a protective helmet must be worn at all times for Trackdays, etc. Participants shall not risk themselves or others or the vehicles used, either intentionally or by gross negligence. Instructions of the organizer, their representatives and various assistants, as well as the route guidance must be followed unconditionally. Warning signs and flags must be observed and respected at all times, and the participants must behave accordingly. Sapo motoring LTD or the respective responsible organizer reserves the right to exclude a participant from the event at any time. In such a case, no reimbursement will be made for the fees, expenses or expenses incurred for participation.
§ 2. For the financial responsibility of using a rental car:
1. The renter agrees to be liable for all internal / external damage, theft or mechanical defects (e.g., clutch) occurring during the rental period resulting from negligence and/or improper handling of the vehicle. This is true regardless of which car is reserved. The renter is also liable for all repair costs or cost estimates by third parties. The tenant accepts the following financial liabilities:
Fully comprehensive insurance (with a maximum insurance excess):
● Porsche gt3 cup = 50.000,- Euro.
● mini cooper S = 10.000,- Euro.
● audi rs4 = 20.000,- Euro.
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Renault clio cup v = 25.000,- Euro
We can offer a custom personal insurance that can reduce the maximum excess to 50%.
The additional insurance must be taken out at 1 week before the driving event.
The liability of the renter to compensate for damages shall be limited to only the amount of the actual loss or to the extent of the value lost, regardless of the above maximums. The renter is entitled to prove and dispute damages caused by negligent trading or improper use. The renter is also entitled to prove that loss of value has occurred to a lesser extent than quoted. In the case of damages caused intentionally, a complete claim for 100% of all damages, regardless of the above maximums, applies. The renter / driver does not acquire ownership of the vehicle or of individual vehicle parts upon any payment(s).
2. Third-party damages: The renter accepts liability of claims of third parties on public roads for up to €5,000 and for trips on a racetrack (including Touristenfahrten on the Nürburgring Nordschleife) for up to €10,000. In the case of damages caused intentionally or due to gross negligence, a complete claim for 100% of all damages, regardless of the above maximums, applies.
3. If the fees from this lease are paid with a credit card or are deposited as security, the signature of the cardholder is deemed to be an acceptable authorization to charge the entire invoice amount to the respective account of the credit card organization. This authorization also applies to additional charges resulting from rental corrections, damages and traffic violations as agreed in the rental agreement.
4. For different vehicles require an advance deposit to be paid. Sapo motoring LTD reserves the right to require a deposit on any vehicle type at its own discretion (e.g. in case of bad weather conditions / age of the driver / driving behavior)
§ 3. For participation on a co-pilot lap:
1. Sapo motoring LTD (the organizer) offers car rides in vehicles (so-called “co-pilot laps”).
2. In particular, the events do not serve the purpose for achieving maximum speeds.
3. The organizer shall provide vehicles which are suitable for use on racetracks and are in suitable technical condition. Only designated and experienced drivers will be able to drive the Co-pilot laps.
4. The participant is aware of the general conditions of participation as well as the conditions of the organizer and the operator of the race course and is obliged to adhere to all rules of conduct.
5. The passenger(s) can influence the speed and driving style at any time while driving. The driver will (provided the driving safety allows the instructions) immediately implement them so that the Co-pilot-ride becomes a special experience for the passenger.
6. The organizer or their various agents are excluded from liability for personal injury and / or material damage, which arise to the participant by attending the event, except in cases of intent or gross negligence.
7. The participant does not suffer from any cardiac or spinal problems or any other diseases or impairments that may affect participation on the event.
8. The organizer reserves the right to have the Co-pilot lap executed by a third party when necessary. In doing so, the organizer undertakes to carefully select the third party so that the participant receives a service of the same type and quality. In such cases, the organizer shall not be liable for the services rendered, but only for the careful selection of the third party.
Terms of Participation (Part 2)
1. The following conditions apply to all events of the contractor Sapo motoring LTD, in particular with Trackdays where participants participate with their own vehicles as well as with the rental vehicles from Sapo motoring LTD, within Sapo motoring LTD events as well as Touristenfahrten sessions or taxi lap events and arranging Trackday events or taxi laps rides on behalf of third parties. A Touristenfahrten session is on the Nürburgring Nordschleife or Grand Prix Track, designated by Nürburgring 1927 GmbH & Co KG for a lap or time quota. The usage regulations of Nürburgring 1927 GmbH & Co KG apply (and can be viewed at http://www. nuerburgring.de/fans-info/info/agb.html). Trackdays are organized events on a race circuit or a closed track, on which the participants are allowed to use their vehicles without speed limitation, while respecting the rules applicable to the course. Co-pilot laps are passenger rides in vehicles piloted by trained drivers. A SportsCarTour organized by Sapo motoring LTD is a guided drive on public roads, whereby the StVO has to be observed by all participants.
2. All events expressly do not serve the purpose of achieving maximum speeds or attempts to set lap times.
3. Participation in a driver’s briefing is obligatory for each participant.
4. Passengers must be at least 12 years old (or a height at least 1.5 meters and according to the event / organizer approval) participate in the event at their own risk. During a “Trackday” a maximum of 2 people may be in the vehicle at any time.
5. The participant is responsible for their own insurance for any risks associated with participation in the event and any liability is not accepted by Sapo motoring LTD .
6. The participant recognises the rules of use of the race track during the particular event and will abide by them.
7. All costs incurred by the participant, eg due to damage to the route (guard rails, tire walls, track maintenance fees due to leaving the course, etc.) or to the use of towing vehicles in connection with the participation in the event, must be borne by the participant. The costs will be paid directly and without delay to the operator of the race track. Should further costs related to the incident be received by Sapo motoring LTD at a later date, the participant undertakes to reimburse these costs to Sapo motoring LTD upon submission of proof. If a track day is booked by a third party organizer, and Sapo motoring LTD only enrols the participant in this event, the respective terms and conditions of the third party organizer apply, to which the participant receives as a separate notice prior to the commencement of the contract.
8. The participant does not suffer from any cardiac or spinal problems or any other diseases or impairments that may affect participation on the event.
9. All events take place regardless of the weather conditions. Sapo motoring LTD reserves the right to change the event or to cancel the event in the event of force majeure or extraordinary circumstances, such as on the instructions of the circuit management and/or the operator of the race course as well as on official order. This does not result in a claim for damages or expenses against Sapo motoring LTD. In the event of a closure during a commenced event Sapo motoring LTD will transfer the remaining laps or unused kilometers to another event or issue a voucher with a validity of 12 months from the date of the event.
10. In the case of cancellation of the booked events or the booked vehicle as well as other services a reimbursement is made as follows:
a. Cancellations within 14 days prior to the agreed date will not be refunded.
b. Cancellations between 14 and 30 days prior to the agreed date will be refunded at 50% of the price (not including Trackday and third party charges, eg: Trackday entry, transportation, accommodation, mechanics).
c. Cancellations made 30 days of more prior to the agreed date will be refunded at 75% of the price (not including Trackday and third party charges, eg: Trackday entry, transportation, accommodation).
11. A signed copy of these general terms and conditions must be submitted to Sapo motoring LTD upon registration for the event.
12. If a dashcam is installed in the rented vehicle, participants and accompanying persons agree upon signing below that the journey will be recorded for their safety and security by Sapo motoring LTD. The consent also includes photo, sound and film recordings, which are recorded during the event. Sapo motoring LTD is entitled to use these recordings free of charge for advertising purposes
Tickets and vouchers event entrance:
A ticket or a voucher or event entrance can only be used once and cannot be redeemed in cash. Sapo motoring LTD accepts no liability for loss of the ticket, voucher or event entrance. The validity period is accepted at the time of purchase and is binding. The redemption of the ticket, voucher or event entrance is possible according to the opening hours and timeline of the event and the redeemability a Ticket, voucher or event entrance are limited to the end of the season End of October), or as agreed on the ticket or voucher, in which the ticket was purchased. Due to the dependence on the opening hours of the event, the limitation period is limited to 12 months.
Personal Data:
The lessee agrees to the storage of his/her personal data. In the event of a delay in payment, return of the vehicle not in accordance with the contract or other reasons entitling to a termination of the rental agreement without notice, the personal data can be included in a central warning file.
Final Clauses:
There are no ancillary agreements or additions to this rental agreement. All contractual agreements must be made in writing. This also applies to a cancellation clause. In the case of unplanned track closure or severe weather conditions, the lessor will not refund any part of the rental fee. This should not affect the validity of the remaining provisions. The contracting parties are obliged to replace the invalid provision with provisions which come as close as possible to the economic purpose of the invalid provision. Sapo motoring LTD is allowed to sew damage or aggravation that may have happened to the company in any violation of this agreement by the renter/s.